Vacancy

Admin Executive

By March 19, 2020No Comments

To apply for this position, please email your details and CV to: recruitment@wmeboom.com

Location: WMEboom, London, United Kingdom

1) Qualifications

 Graduate or equivalent. 2-3 admin experience with knowledge of MS Office applications including MS Word / MS Excel / MS Outlook 

2) Business Development

 Build relationships with Directors/Associate Directors and other colleagues. 

3) Company Role

  • Carry out roles and responsibilities in accordance with company procedures and to help create an easier working environment. 
  • Typing and formatting letters, reports, specifications, emails, faxes (also distribute incoming faxing to the relevant people), memos and answering correspondence.
  • Binding of reports or specifications.
  • General Team photocopying, scanning and laminating.
  • Answering all phones and message taking, also trying to resolve any problems/queries efficiently.
  • Organising outgoing post and booking couriers, phoning up the courier company, fill in a purchase order form with the relevant information and approval. 
  • Travel Arrangements, organising flights, drivers and accommodation. 
  • Co-ordinate diaries and calendars for Directors, Associate Directors, Associates and other team members. 
  • Working with global WME office
  • Arrange refreshments for internal meetings.
  • Prepare minutes of meetings for internal team/project meetings.
  • Coordinating with HR team on various tasks such as: holidays, sickness, new joiners / induction
  • Coordinating with Finance team
  • Organisation of filing cabinets/keep files in order. 
  • Enter new contacts/suppliers into the team database, update current contacts when necessary.
  • Fire Wardens and first aiders, keep an up to date list of all members of your team, knowing at all times where they are in case of a fire or emergencies.  
  • Regular update of team library. 
  • Ownership of information sources sections of the company intranet. 
  • Acquire and control circulation of journals and magazines. 
  • Time keeping: check late arrival of staff, keep up-to date record of who is out for meetings and when they will return, ensuring people are using the timesheet app.
  • Up-date team CV’s. 
  • Any other ad-hoc duties as when required.

4) Competencies

  • Problem Solving
  • Team Working
  • Building Relationships
  • Developing Self & Others
  • Persuading and Influencing
  • Communicating and Presenting
  • Delivering Results
  • Improving Performance

To apply for this position, please email your details and CV to: recruitment@wmeboom.com